REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
September 14, 2021
FROM
TERRY W. THOMPSON, Director, Real Estate Services Department - Facilities Management
SUBJECT
Title
Contract with Guadalupe Medina dba Santa Fe Building Maintenance for Custodial Services in the Area Identified as Zone 2 West High Desert
End
RECOMMENDATION(S)
Recommendation
Approve a five-year contract with Guadalupe Medina dba Santa Fe Building Maintenance in the amount not to exceed $3,964,140, for the period of November 1, 2021 through October 31, 2026, to provide custodial services for 14 locations in the area identified as Zone 2 West High Desert.
(Presenter: Terry W. Thompson, Director, 387-5000)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote the Countywide Vision.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of the recommended contract for San Bernardino County (County) - owned buildings will not require additional Discretionary General Funding (Net County Cost). The total cost of the five-year contract with Santa Fe Building Maintenance, to provide routine custodial services for 14 locations in the area identified as Zone 2 West High Desert, is $3,364,140 for the period of November 1, 2021 through October 31, 2026 ($56,069 per month x 60 months). The contract also includes the not-to-exceed amount of $600,000 for emergency or other pandemic services. The County department receiving emergency services will be responsible for seeking reimbursement. The annual costs are reflected below:
Fiscal Year
Annual Cost
November 1, 2021 - June 30, 2022 (8 months)
$ 448,552
July 1, 2022 - June 30, 2023 (12 months)
$ 672,828
July 1, 2023 - June 30, 2024 (12 months)
$ 672,828
July 1, 2024 - June 30, 2025 (12 months)
$ 672,828
July 1, 2025 - June 30, 2026 (12 months)
$ 672,828
July 1, 2026 - October 31, 2026 (4 months)
$ 224,276
Not-to-Exceed Amount - ...
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