REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
October 5, 2021
FROM
JASON ANDERSON, District Attorney
SUBJECT
Title
Contract with Xpertdoc Technologies, Inc. for Automated Document Management Services
End
RECOMMENDATION(S)
Recommendation
1. Approve Contract with Xpertdoc Technologies, Inc. in the amount of $250,000 to provide document design, creation, and automated document management services from June 12, 2021 through June 11, 2026.
2. Authorize the Purchasing Agent to approve amendments for future cost increases provided the total annual contract amount remains within the Purchasing Agent's contract authority of $200,000 annually, as delegated by County Policy 11-04.A.ii., and non-financial/non-material changes to the Agreement, subject to County Counsel review and approval.
3. Direct the District Attorney to transmit all documents in relation to the contract to the Clerk of the Board of Supervisors within 30 days of execution.
(Presenter: Michael Fermin, Assistant District Attorney, 382-3662)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The total contract cost will be $250,000 for the five-year term. Appropriation of $36,800 plus an additional $13,200 for ongoing mentoring/guidance, as needed, is included in the District Attorney's (Department) 2021-22 adopted budget. The ongoing annual cost of $36,800 and an amount not to exceed $13,200 for ongoing mentoring/guidance will be included in the Department's future recommended budgets. The Department is requesting authorization for Purchasing to approve any future amendments for price increases up to their contract authority of $200,000 per year.
BACKGROUND ...
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