REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
October 5, 2021
FROM
LARRY AINSWORTH, Chief Information Officer, Innovation and Technology Department
SUBJECT
Title
Non-Financial Service Agreement with Box, Inc. for Software Licensing, Support and Maintenance
End
RECOMMENDATION(S)
Recommendation
Approve a non-financial Service Agreement with Box, Inc. for software licensing, support and maintenance of a document management system for a total contract period of three years from November 5, 2021, through November 4, 2024.
(Presenter: Larry Ainsworth, Chief Information Officer, 388-5501)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of the Service Agreement with Box, Inc. (Box) will not result in the use of Discretionary General Funding (Net County Cost). This Agreement is non-financial in nature and does not commit the County to make any purchases. If future purchases are made under this Agreement, the Innovation and Technology Department (ITD) will adhere to County purchasing policies and return to the Board of Supervisors for approval, if necessary.
BACKGROUND INFORMATION
ITD maintains Box enterprise software licenses to provide a document management system for use by multiple County departments to manage, secure, share and govern content, including documents, images and videos, such as Board meeting agendas and pictures.
The Box Service Agreement is Box's standard commercial contract, which includes terms that differ from the standard County contract and omits certain County standard contract terms. The non-standard and missing terms include the following:
1. The County is required to defend Box against any third-party claim that County content or County's use of the Box Service in breach of the Agreement, infringes a registered patent, registered trademark, or copyright, or misappropriate...
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