REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
October 5, 2021
FROM
BRENDON BIGGS, Director, Department of Public Works - Transportation
SUBJECT
Title
Cooperative Agreement with the City of Upland for Pavement Rehabilitation and Americans with Disabilities Act Curb Ramps Update on Various Roads in the San Antonio Heights Area
End
RECOMMENDATION(S)
Recommendation
1. Approve Cooperative Agreement between San Bernardino County and the City of Upland, wherein each agency will contribute $9,045,000 and $1,205,000 respectively, towards the $10,250,000 estimated cost of the Pavement Rehabilitation and Americans with Disabilities Act Curb Ramps Update on Various Roads in the San Antonio Heights area.
2. Authorize the Director of the Department of Public Works to increase the County contribution amount up to 25 percent (from $9,045,000 to $11,306,250), should the Pavement Rehabilitation and Americans with Disabilities Act Curb Ramps Update on Various Roads in the San Antonio Heights area construction costs dictate such an increase.
(Presenter: Brendon Biggs, Director, 387-7906)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The total estimated cost of the Pavement Rehabilitation and Americans with Disabilities Act Curb Ramps Update on Various Roads in the San Antonio Heights area (Project) is $10,250,000. The County share of cost is estimated to be $9,045,000 and will be funded with Senate Bill 1 (SB 1) Road Maintenance and Rehabilitation Account (RMRA) revenue. The remaining cost of the Project is estimated to be $1,205,000 and will be funded by the City of Upland (City). Sufficient appropriation and revenue for the Project are included in the Department of Public Works (Department) 2021-22 Road Operations budget and will be included in future recommended budgets (6650002000 34H15037).
BACKGROUND INFORMATION
The Department will improve the surface structure of approximately 20.54 miles of roadway in the San Antonio Heights area. This Project was prioritized by the Board of Supervisors (Board) as part of the revised 2019-20 SB 1 RMRA project list approved on April 21, 2020 (Item No. 45). Updating of existing Americans with Disabilities Act (ADA) compliant curb ramps or installation of new ADA compliant curb ramps in the Project area are required for the subject road improvements under the federal “2013 DOJ/DOT Joint Technical Assistance on the Title II of the Americans with Disabilities Act Requirements to Provide Curb Ramps when Streets, Roads, or Highways are Altered through Resurfacing” guidelines. Depending on the current condition of the each road, pavement rehabilitation will consist of one of the following treatments: (1) applying a leveling course followed by an asphalt overlay; (2) milling the existing pavement followed by an asphalt overlay; or (3) applying an asphalt overlay. Project work also includes installing new or upgrading existing pedestrian ramps to meet current ADA guidelines as well as replacing guardrail at various locations on Mountain Avenue. The County and City share jurisdiction of five roads on the Project and the Project is of mutual benefit to both agencies.
In accordance with the terms of the Cooperative Agreement, the County is the lead agency in the design, survey, California Environmental Quality Act review, construction, construction engineering, and inspection of the Project. Right-of-way activities inside the County’s jurisdiction are anticipated and the County has agreed to acquire the right-of-way separately at its own cost with SB 1 funding. If right-of-way activities are needed within the City’s jurisdiction, the City agrees to acquire the right-of-way separately at its own cost. Unless terminated prior to the award of the construction contract, the Cooperative Agreement terminates upon completion of the Project and payment by the City, or December 31, 2026, whichever occurs first. The City approved the Agreement on September 13, 2021.
The Project meets the County and Chief Executive Officer’s goals and objectives to ensure the development of a well-planned, balanced and sustainable County by preserving and improving the structural integrity of existing road surfaces in conjunction with improving access for all pedestrians. Further, execution of the cooperative agreement and approval of the Project allow the County to meet its goals and objectives by working cooperatively with the City.
Construction is anticipated to begin in the Fall of 2022.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Suzanne Bryant, Deputy County Counsel, 387-5455) on September 9, 2021; Finance (Jessica Trillo, Administrative Analyst, 387-4222) on September 14, 2021; and County Finance and Administration (Matthew Erickson, County Chief Financial Officer, 387-5423) on September 20, 2021.