REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
October 5, 2021
FROM
BEAHTA R. DAVIS, Director, Regional Parks Department
SUBJECT
Title
Revenue Interim Use Permit with Longhouse of the Orange Skies for the Indian Guides Fall Campout
End
RECOMMENDATION(S)
Recommendation
Approve Revenue Interim Use Permit with Longhouse of the Orange Skies for the use of a portion of Yucaipa Regional Park to hold the Indian Guides Fall Campout scheduled for October 15, 2021 through October 17, 2021, whereby the Regional Parks Department will receive a minimum amount of $5,630.
(Presenter: Beahta R. Davis, Director, 387-2340)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this Interim Use Permit (Permit) does not require the use of additional Discretionary General Funding (Net County Cost). Under this Permit, Longhouse of the Orange Skies (Permittee), will pay the Regional Parks Department (Department) a minimum $5,630 for use of a portion of Yucaipa Regional Park (Park) for three days, October 15, 2021 through October 17, 2021. As part of the amount owed by Permittee, Permittee agrees to pay a $200 event contract preparation fee and $10 per additional camper outside the allowed 180 campers. A breakdown of the use fees is listed below:
|
Fee Description |
Dates |
Amount |
|
Event Contract Preparation Fee |
One time |
$200 |
|
Shelter 1 at $400 per day |
October 16-17, 2021 |
$800 |
|
Shelter 2 at $400 per day |
October 16-17, 2021 |
$800 |
|
Shelter 3 at $400 per day |
October 16-17, 2021 |
$800 |
|
Stage at $100 per day |
October 16-17, 2021 |
$200 |
|
Redwood Area at $100 per day |
October 16-17, 2021 |
$200 |
|
Deodora Area at $400 per day |
October 16-17, 2021 |
$800 |
|
Nine Tent Group Campsites at a cost of $100 per Campsite for two nights |
October 15-16, 2021 |
$1,800 |
|
Tally Fee |
One Time |
$30 |
|
|
Total |
$5,630 |
The Permittee will also submit a $1,500 deposit to be used for any possible damages incurred to County property due to the Permittee’s use of the Park. Permittee will be responsible for obtaining all necessary permits, licenses and applicable approvals as well as securing the required insurance for this event. All fees charged to the Permittee are consistent with the 2021-22 Board of Supervisors (Board) approved fee schedule. Adequate appropriation and revenue have been included in the Department’s 2021-22 budget.
BACKGROUND INFORMATION
The Department operates and maintains nine regional parks including Yucaipa Regional Park, located in the city of Yucaipa, and provides for the rental of park property through Board of Supervisors approved fees. The recommended Permit between the Department and Permittee allows for the use of a portion of the Park wherein the Department will receive a minimum total of $5,630.
The Permittee is a non-profit organization founded in 2013 and administers the Indian Guides and Indian Princesses Program. The purpose of this program is to strengthen the communication between fathers and their children by providing a framework for enjoyable, constructive, and quality time together. The program serves families in Orange County, California by offering Indian Guides (Father - Son) and Indian Princesses (Father - Daughter) programs to nurture strong relationships and memories between fathers and their children using Native American themes and values. The program also provides fathers and their children with the opportunity to give back to the community through community service projects.
This recommended Permit aligns with the County and Chief Executive Officer goal and objective to operate in a fiscally-responsible and business-like manner by allowing the Department to leverage its amenities and land to raise revenue to support park maintenance and development.
PROCUREMENT
N/A
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Dawn Martin, Deputy County Counsel, 387-5455) on September 7, 2021; Finance (Elias Duenas, Administrative Analyst, 387-4052) on September 14, 2021; and County Finance and Administration (Robert Saldana, Deputy Executive Officer, 387-5423) on September 14, 2021.