REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
October 5, 2021
FROM
WILLIAM L. GILBERT, Director, Arrowhead Regional Medical Center
SUBJECT
Title
Amendment to Agreement with Epic Systems Corporation for Additional Modules and Licensing
End
RECOMMENDATION(S)
Recommendation
1. Approve Amendment No. 2 to Agreement No. 19-557 with Epic Systems Corporation, including the incorporated additional terms to the contract identified below, increasing the estimated five-year not-to-exceed amount by $9,974,190, from $30,186,425 to $40,160,615, for additional software modules, licensing, implementation services, go-live support and travel expenses related to the Electronic Health Records system, with no change to the term beginning August 6, 2019, with no termination date.
a. Epic-hosted Video Client End User License Agreement and Twilio Acceptable User Policy
b. Epic Microsoft Cloud Foundation Terms including the Microsoft online product licensing terms
c. National Committee For Quality Assurance End-User License Agreement - v.3.01.21
2. Direct the Clerk of the Board of Supervisors to maintain the confidentiality of the underlying attachments to Amendment No. 2 in compliance with the confidentiality provision of Agreement No. 19-557.
3. Designate the Director of Arrowhead Regional Medical Center as the authorized official to electronically accept the additional software terms identified in Recommendation No. 1, and to approve and sign non-financial documents as they pertain to changes to, or confirmation of, the scope of work of the project, subject to review by County Counsel, so long as such documents do not increase the not-to-exceed amount of $40,160,615 or change the duration of the contract.
4. Direct the Director of Arrowhead Regional Medical Center to transmit copies of all documents in relation to these agreements to the Clerk of the Board of Supervisors within 30 days of execution.
(Presenter: W...
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