REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
October 26, 2021
FROM
BRENDON BIGGS, Director, Department of Public Works - Transportation
SUBJECT
Title
Cooperative Agreement with the City of San Bernardino for Pavement Improvement and Americans with Disabilities Act Curb Ramp Update Projects in the San Bernardino and Rialto Areas
End
RECOMMENDATION(S)
Recommendation
1. Approve Cooperative Agreement between San Bernardino County and the City of San Bernardino, wherein each agency will contribute $20,087,000 and $3,637,000, respectively, for pavement improvements and Americans with Disabilities Act curb ramp updates on various roads in the San Bernardino and Rialto areas for a combined total estimated cost of $23,724,000 for the following projects:
a. Arden Avenue and Other Roads - City of San Bernardino’s estimated share of cost is $1,917,000 and San Bernardino County’s estimated share of cost is $2,886,000.
b. Blake Street and Other Roads - City of San Bernardino’s estimated share of cost is $38,000 and San Bernardino County’s estimated share is $6,004,000.
c. Citrus Street and Other Roads - City of San Bernardino’s estimated share of cost is $173,000 and San Bernardino County’s estimated share of cost is $5,540,000.
d. Lynwood Drive and Other Roads - City of San Bernardino’s estimated share of cost is $198,000 and San Bernardino County’s estimated share of cost is $2,099,000.
e. Third Street and Other Roads - City of San Bernardino’s estimated share of cost is $1,281,000 and San Bernardino County’s estimated share of cost is $3,418,000.
f. North San Bernardino Area Curb Ramps - City of San Bernardino’s estimated share of cost is $30,000 and San Bernardino County’s estimated share of cost is $140,000.
2. Authorize the Director of the Department of Public Works to increase San Bernardino County’s contribution amount under the Cooperative Agreement by up to 25 percent for each of the following projects, for a combined total not-to-exceed amount of $25,108,750:
a. Arden Avenue and Other Roads from $2,886,000 to $3,607,500.
b. Blake Street and Other Roads from $6,004,000 to $7,505,000.
c. Citrus Street and Other Roads from $5,540,000 to $6,925,000.
d. Lynwood Drive and Other Roads from $2,099,000 to $2,623,750.
e. Third Street and Other Roads from $3,418,000 to $4,272,500.
f. North San Bernardino Area Curb Ramps from $140,000 to $175,000.
(Presenter: Brendon Biggs, Director, 387-7906)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Ensure Development of a Well-Planned, Balanced, and Sustainable County.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The Department of Public Works (Department) is funded by Gas Tax revenue, fee revenue, and other federal, state and local funding. The estimated total cost to construct the subject projects is $23,724,000. San Bernardino County’s (County) estimated share of cost for the projects is $20,087,000, which will be funded with Gas Tax revenue and Senate Bill 1 Road Maintenance and Rehabilitation Account (RMRA) funds. The City of San Bernardino (City) will be responsible for its share of cost, estimated to be $3,637,000, for the subject work within the City’s jurisdiction and any additional costs, up to 25 percent, will be shared proportionately between County and City. Sufficient appropriation and revenue for the projects are included in the Department’s 2021-22 Road Operations budget (6650002000 H15159, H15160, H15161, H15162, H15068, and H15030) and will be in included in future recommended budgets.
BACKGROUND INFORMATION
The Cooperative Agreement covers six separate projects for the San Bernardino and Rialto areas as follows:
|
Project Name |
Project Description |
Project Amount |
|
Arden Avenue and Other Roads |
Pavement Reconstruction, Mill and Overlay, Americans with Disabilities Act (ADA) Curb Ramp update, and Sewer Manhole adjustment |
$4,803,000 |
|
Blake Street and Other Roads |
Resurface Road and ADA Curb Ramp update |
$6,042,000 |
|
Citrus Street and Other Roads |
Resurface Road |
$5,713,000 |
|
Lynwood Drive and Other Roads |
Surface Seal Treatment |
$2,297,000 |
|
Third Street and Other Roads |
Resurface Road and ADA Curb Ramp update |
$4,699,000 |
|
North San Bernardino Area Curb Ramps |
ADA Curb Ramp update |
$170,000 |
|
Projects Estimated Total Cost |
$23,724,000 |
The projects consist of a total of 83.11 miles of pavement improvements, of which 6.54 miles are shared jurisdiction with the City, and 233 ADA curb ramp updates in various locations within the San Bernardino and Rialto areas. By preserving and improving the structural integrity of existing roadway surfaces as well as improving access for pedestrians and removing architectural barriers for those with mobility challenges, the Cooperative Agreement aligns with the County and the Chief Executive Officer’s goals to ensure development of a well-planned, balanced and sustainable County as well as working with other agencies.
On April 17, 2018 (Item No. 39) and on April 30, 2019 (Item No. 53) the Board of Supervisors (Board) authorized Project 2 as part of the 2018-19 Senate Bill 1 RMRA project list; on April 21, 2020 (Item No. 45) the Board authorized Projects 3, 4, and 6 as part of the 2020-21 Senate Bill 1 RMRA project list; and on June 22, 2021 (Item No. 68), the Board authorized Projects 1 and 5 as part of the 2021-22 Senate Bill 1 RMRA project list.
Pursuant to the terms of the Cooperative Agreement, the County will be the lead agency in the preliminary engineering, design, survey, California Environmental Quality Act (CEQA) review and compliance, utility relocation work, construction, construction engineering, and inspection of the Project. The City agrees to provide the County a no-cost permit for work in the City’s right-of-way and pay its proportionate share of the projects’ cost. Unless terminated prior to the award of the construction contracts, the Cooperative Agreement terminates upon completion of construction and payment by City, or December 31, 2026, whichever occurs first. The City approved the Cooperative Agreement on September 15, 2021.
To prevent delays in Project completion, this item also recommends that the Board authorize the Director of the Department to increase the County’s contribution amount under the Cooperative Agreement by up to 25 percent for each of the projects, should costs dictate such an increase. Pursuant to the terms of the Cooperative Agreement, the County and City total shares of costs shall not exceed $25,108,750 and $4,546,250, respectively, absent a written and approved amendment to the Cooperative Agreement.
The projects are currently in the planning and preliminary engineering phases. The projects will be constructed individually with an anticipated commencement in the Summer of 2022 and completion in the Spring of 2024.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Suzanne Bryant, Deputy County Counsel, 387-5455) on June 25, 2021; Finance (Jessica Trillo, Administrative Analyst, 387-4222) on October 5, 2021; and County Finance and Administration (Matthew Erickson, County Chief Financial Officer, 387-5423) on October 11, 2021.