REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
October 26, 2021
FROM
RON LINDSEY, Director, Fleet Management
SUBJECT
Title
Agreement with Canadas Auto Sales, Inc., Doing Business as America's Xpress Rent-A-Car, for Countywide car rental services
End
RECOMMENDATION(S)
Recommendation
Approve agreement with Canadas Auto Sales, Inc., doing business as America's Xpress Rent-A-Car, to provide countywide car rental services at fixed rates, in an amount not to exceed $300,000, for the period October 26, 2021 through October 25, 2022.
(Presenter: Ron Lindsey, Director, 387-7870 )
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). Departments using car rental services are responsible for ensuring adequate appropriations in current and future budgets, and the impact on each department's budget will depend upon its need for rental car services. Average annual County spending on rental cars is approximately $51,000; however, that figure dramatically increased during the COVID-19 pandemic and is expected to exceed the $200,000 threshold, requiring Board of Supervisors' approval. The recommended agreement will result in discounted rental rates and allow for the use of procurement cards (CAL-Card) as a payment method.
BACKGROUND INFORMATION
Fleet Management Department (Fleet) provides acquisition, maintenance, repair, modification, and disposal services for the majority of County vehicles and equipment. Fleet operates a motor pool division, which has ownership and/or maintenance and replacement responsibility for approximately 2,200 vehicles or equipment assigned to or used by County departments. When the need for vehicles by departments exceeds the current motor poo...
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