REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
October 26, 2021
FROM
SHARON NEVINS, Director, Department of Aging and Adult Services
SUBJECT
Title
Amendment to Revenue Contract with California Department of Aging for Area Plan Services
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 1, effective October 26, 2021, to County Revenue Contract No. 21-409 (State Revenue Agreement No. AP-2122-20) with the California Department of Aging for Area Plan services, updating Exhibit B - Budget Display, and increasing the total contract amount by $976,846, from $8,609,469 to $9,586,315, with no change to the contract period of July 1, 2021 through June 30, 2022.
(Presenter: Sharon Nevins, Director, 891-3917)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
This item does not impact Discretionary General Funding (Net County Cost). The increase of $976,846 for Area Plan (AP) services is approximately 93% State ($906,139) and 7% Federal ($70,707) allocated from the California Department of Aging (CDA). The additional allocation is an increase of $933,372 to the baseline amount and $43,474 is one-time only funds. The additional funding is a result of a federal award from the Administration of Community Living for California’s Older Americans Act Title III and Title VII funding for fiscal year 2021-22, State General Fund investments, and State special fund monies. Funding changes to the baseline occurred when previous allocations by CDA were recalculated, which resulted in additional funding. The one-time only funds are a result of statewide surplus monies from the prior year. The increased amount allocated to the Department of Aging and Adult Services (DAAS) has been designated to three specific programs under the AP and for administrative activities. Adequate appropriation and revenue have been included in the DAAS 2021-22 budget.
BACKGROUND INFORMATION
The Federal Older Americans Act (OAA) promotes the welfare and dignity of older adults by providing valuable services in order to enable older adults to be independent, remain in their communities, and assist them to be engaged citizens. In 1976, the State of California designated the San Bernardino County as an Area Agency on Aging. As a result of this designation, DAAS receives funding to administer AP services through a revenue agreement with CDA.
AP services assist approximately 22,750 unduplicated clients annually. Services include congregate and home delivered meals, information and assistance, legal assistance, supportive services, personal care, assisted transportation and bus passes, family caregiver support, disease prevention, health promotion and Long-Term Care Ombudsman services, including elder abuse prevention programs. The additional funding will be allocated to the following three AP programs: Title IIIB Supportive Services Program ($285); Title IIIC Nutrition Services Program ($833,087); and Title VII Ombudsman Program ($43,474). The remaining amount of $100,000 is from the State General Fund and is tied to the Legislature’s investment in Area Agencies on Aging, and must be expended on administrative activities, such as salaries and other overhead expenses, to support the AP programs.
The augmented funds will provide 100 additional bus passes and increase the number of meals served to older adults by an estimated 104,000. Funding allocated to the Ombudsman Program will increase quarterly visits to 305 Skilled Nursing Facilities and Residential Care Facilities for the Elderly countywide. DAAS will directly provide the additional Supportive Services and Ombudsman Program services. DAAS contracts with eight vendors that are currently providing nutrition services. Increased funding for the additional meals indicated above will be distributed to each vendor based on robust analysis of data and the unique needs of the communities served. Stringent service and performance monitoring standards used in all AP programs will be applied, including monthly review of data and expenditure reports, in-person site visits, and a review of participant survey responses to ensure the intended outcomes are met.
On June 8, 2021 (Item No. 11), the Board of Supervisors approved County Revenue Contract No. 21-409 (State Revenue Agreement No. AP-2122-20) in the amount of $8,609,469, to provide AP services, for the period of July 1, 2021 through June 30, 2022. In addition, this item adopted a resolution authorizing the Chairman of the Board of Supervisors, the Chief Executive Officer, or the DAAS Director to execute all documents, including any subsequent non-substantive amendments, in relation to State Revenue Agreement No. AP-2122-20, on behalf of the County, subject to review by County Counsel.
PROCUREMENT
N/A
REVIEW BY OTHERS
This item has been reviewed by Human Services Contracts (Becky Giroux, Contracts Manager, 388-0241) on September 21, 2021; County Counsel (Jacqueline Carey-Wilson, Deputy County Counsel, 387-5455) on October 4, 2021; Finance (Christopher Lange, Administrative Analyst, 386-8393) on October 4, 2021; and County Finance and Administration (Tanya Bratton, Deputy Executive Officer, 388-0332) on October 4, 2021.