REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
October 26, 2021
FROM
TERRY W. THOMPSON, Director, Real Estate Services Department - Project Management
SUBJECT
Title
Advertise for Competitive Bids for the Central Valley Juvenile Detention Center Secured Parking Expansion Project
End
RECOMMENDATION(S)
Recommendation
1. Find the Central Valley Juvenile Detention Center Secured Parking Expansion Project is exempt under the California Environmental Quality Act Guidelines, Section 15311 Class 11 Subsection (b) accessory structures; small parking lots.
2. Approve the plans and specifications, and authorize the Assistant Director of the Real Estate Services Department - Project Management to advertise for competitive bids for the Central Valley Juvenile Detention Center Secured Parking Expansion Project located at 900 East Gilbert Street in San Bernardino.
3. Direct the Clerk of the Board to file and post the Notice of Exemption for the Project as required under the California Environmental Quality Act.
(Presenter: Terry W. Thompson, Director, 387-5000)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
FINANCIAL IMPACT
Approval of the bid documents and the solicitation of competitive bids will not result in the use of additional Discretionary General Funding (Net County Cost). The Central Valley Juvenile Detention Center (CVJDC) Secured Parking Expansion Project (Project) (WBSE 10.10.0967) budget of $1,029,000 is funded with Prop 172 one-time funds, as approved by the Board of Supervisors (Board) and as part of the 2019-20 Capital Improvement Program (CIP) budget.
BACKGROUND INFORMATION
Approval of this item will allow the Real Estate Services Department - Project Management (RESD-PM) to solicit for competitive bids for the Project located in San Bernardino. The Project will improve approximately ¾ of an acre of the property located at 900 East Gilbert Street in San Bernardino, extending the existing staff parking lot with a net addition of 121 new stalls. The Bid Proposal requires bidders to submit a Base Bid for the work described, and also includes an allowance of $25,000 to be used in the event the subsurface or existing conditions encountered are materially different than currently known and shown on the project documents, including plans and specifications. This meets the County goal of improving County government operations by allowing the Probation staff at the CVJDC to have adequate parking with a safe entrance to the County building.
It is recommended the Board find the Project to be categorically exempt from further review under Section 15311, Class 11, subsection (b) accessory structures - small parking lot of the California Environmental Quality Act Guidelines (Title 14, California Code of Regulations). As evidenced by the Notice of Exemption, Section 15311 provides categorical exemption for projects involving Class 11, subsection (b), accessory structures - small parking lot. All work involved in the Project is consistent with Class 11 exemptions, which will not have a significant environmental impact.
This Project is consistent with County Administrative Office approved CIP Request No. 20-132.
PROCUREMENT
RESD-PM will advertise the Project for competitive bids on November 2, 2021. A mandatory pre-bid meeting for prospective bidders is scheduled for November 16, 2021 at 10:00 a.m. at 900 East Gilbert Street, San Bernardino, CA 92415. The bid opening for the Project is scheduled for December 15, 2021, at 3:00 p.m. at RESD-PM.
Pursuant to California Public Contract Code sections 22032 and 22039, the Board shall adopt plans, specifications, and working details for public projects exceeding $200,000. Plans and specifications are on file with the Clerk of the Board.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Katherine Hardy, Deputy County Counsel 387-5455) on September 29, 2021; Probation (Thomas Kamara, Administrative Director of Probation Administration, 387-9631) on October 1, 2021; Purchasing (Bruce Cole, Supervising Buyer, 387-2148) on October 1, 2021; Real Estate Services - Project Management (Kevin Ryan, Assistant Director, 387-5000) on September 29, 2021; Real Estate Services (Jennifer Costa, Assistant Director, 387-5000) on October 1, 2021; Finance (Carolina Mendoza, Administrative Analyst, 387-0294 and Wen Mai, Principal Administrative Analyst, 387-4020) on October 5, 2021; and County Finance and Administration (Matthew Erickson, County Chief Financial Officer, 387-5423) on October 7, 2021.
(NK: 522-0427)