REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
November 16, 2021
FROM
LEONARD X. HERNANDEZ, Chief Executive Officer, County Administrative Office
SUBJECT
Title
Allocation to Board of Supervisors Discretionary Fund - District Specific Priorities Program
End
RECOMMENDATION(S)
Recommendation
1. Approve Contract with Northtown Housing to assist with the purchase of a large commercial refrigerator and freezer, and various community-based projects, including meal services for senior citizens and youth programs, in an amount not-to-exceed $50,000, for the period November 16, 2021 through June 30, 2022.
2. Approve Contract with the Sam and Alfreda Maloof Foundation for Arts and Crafts to assist with the cost for a new roof, in an amount not-to-exceed $350,000, for the period November 16, 2021 through November 15, 2023.
3. Approve Contract with the Assistance League of the Foothill Communities for Operation School Bell and other programs to provide clothing and school supplies for children and youth, in an amount not-to-exceed $100,000, for the period November 16, 2021 through November 15, 2022.
4. Approve Contract with the Boys and Girls Club of Fontana for the purchase of 50 Science, Technology, Engineering, and Mathematics program computer systems and software, in an amount not-to-exceed $100,000, for the period November 16, 2021 through June 30, 2022.
5. Approve Contract with Mountain Rim Fire Safe Council to assist with costs for dead tree removal and clearance of fire hazards, and battery disposal for low-income families, in an amount not-to-exceed $50,000, for the period November 16, 2021 through June 30, 2022.
6. Approve Contract with Rim of the World Education Foundation to assist with educational programs to enhance student achievement, such as Advancement via Individual Determination; Regional Occupational Program; Career Technical Education program; and funding for school partners in the Rim School District, in the amount of $50,000, for the period November 16, 2021 through June 30, 2022.
7. Approve Contract with Rebuilding Together Mountain Communities to assist with costs for emergency home repairs for low-income families, and costs for a part-time office manager, in the amount of $50,000, for the period November 16, 2021 through June 30, 2022.
8. Approve Contract with the City of Big Bear Lake to assist with implementation of a no-fare public transit system in the Big Bear Valley area, in an amount not-to-exceed $130,000, for the two-year period November 16, 2021 through November 15, 2023.
9. Approve an allocation of $48,000 from the Fourth District Board of Supervisors Discretionary Fund - Priorities Program budget towards the existing agreement with Tamrin Olden for communications consulting related to the COVID-19 pandemic through August 31, 2022.
10. Approve increase in allocation of $35,000,000 to the Board of Supervisors Discretionary Fund - District Specific Priorities Program budget, for a total amount of $55,000,000, with no change to the term of an approximately four-year period, from September 21, 2021 through December 31, 2025, and permit approval of quarterly allocations through the quarterly budget adjustment process (Four Votes Required).
11. Authorize the Auditor-Controller/Treasurer/Tax Collector to post the necessary budget adjustments for Recommendation No. 1 to the 2021-22 budget, as detailed in the Financial Impact section (Four Votes Required).
(Presenter: Leonard X. Hernandez, Chief Executive Officer, 387-5417)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote the Countywide Vision.
Ensure Development of a Well-Planned, Balanced, and Sustainable County.
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
Focus on Recovery and Resiliency Following Major Emergency Responses such as the December 2, 2015 Terrorist Attack (SB Strong) and the Global COVID-19 Pandemic.
FINANCIAL IMPACT
Approval of this item will result in the one-time use of Discretionary General Funding (Net County Cost). On September 21, 2021 (Item No. 18), the Board of Supervisors (Board) approved an allocation of $4 million for each of the five supervisorial districts for projects that meet a public purpose and assist communities and County citizens, which will fund the contracts under Recommendations Nos. 1-9. Recommendation Nos. 1-7 will be funded by the Second District’s Board Discretionary Fund - District Specific Priorities Program (Priorities Program) budget. Recommendation No. 8 will be funded by the Third District’s Priorities Program budget and Recommendation No. 9 will be funded by the Fourth District’s Priorities Program budget.
An increased allocation of $35 million under Recommendation Nos. 10 and 11 for the Priorities Program will continue to assist the Board with projects that meet a public purpose and assist communities and County citizens, and will also be allocated equally to each of the five Board Districts. Recommendation Nos. 10 and 11 will require the use of additional one-time Discretionary General Funding (Net County Cost). The following budget adjustments are requested:
|
Fund/Cost Center |
G/L Account |
Description |
Amount |
Action |
|
1021001000 |
53003305 |
Contribution to Other Agencies |
$7,000,000 |
Increase |
|
1022001000 |
53003305 |
Contribution to Other Agencies |
$7,000,000 |
Increase |
|
1023001000 |
53003305 |
Contribution to Other Agencies |
$7,000,000 |
Increase |
|
1024001000 |
53003305 |
Contribution to Other Agencies |
$7,000,000 |
Increase |
|
1025001000 |
53003305 |
Contribution to Other Agencies |
$7,000,000 |
Increase |
|
1280001000 |
56006000 |
Contingencies |
($35,000,000) |
Decrease |
On an annual basis, unspent appropriations for discretionary funding will be carried over into the subsequent year’s budget. Following adoption of the budget and discretionary appropriation, Priorities Program projects must be presented to the Board for approval.
BACKGROUND INFORMATION
On September 21, 2021 (Item No. 18), the Board approved $20 million in funding for the Priorities Program. The one-time Discretionary General Funding used to pay for this program is available as a result of the significant one-time federal funding the County received to help pay for COVID-19 related expenses, which the County originally anticipated paying for using Discretionary General Funding. Priorities Program projects help to promote the vision of a complete County by recognizing the unique traits of each Supervisorial District and, thereby, allow individual Board Districts to work with community partners through County services and contractual agreements to identify programs, projects, and initiatives, that support the vision, meet a public purpose and provide services to citizens that promote health, safety, economic well-being, education, recreation, and other public services that enhance quality of life, and meet the needs of the County’s citizens.
The recommended contracts under Recommendation Nos. 1-7 will assist the Second District Supervisor with promoting the goal of providing for the health and safety of County residents through programs for education, fire safety, and other various community programs. The Real Estate Services Department will be presenting a contract with the City of Rancho Cucamonga (City) to assist the City with the purchase the Morgan Ranch property located in Rancho Cucamonga for use as a trailhead. This contract, in the amount of $800,000, will be funded by the Second District’s Priorities Program budget and is being presented as a separate Board item on November 16, 2021, due to the nature of the land acquisition involved. Recommendation No. 8 will assist the Third District Supervisor with promoting the County goal of providing for the health and safety of County residents through implementation of a no-fare public transit system in the Big Bear Valley area. Recommendation No. 9 will assist the Fourth District Supervisor through an existing agreement for communications consulting related to the COVID-19 pandemic through August 31, 2022.
The increased one-time Discretionary General Fund allocation of $35 million under Recommendation Nos. 10 and 11, which also has become available due to the significant amount of federal funding available to help pay for County Covid-19 expenses, would continue to support the mission of San Bernardino County, and the term would remain the same, from September 21, 2021 through December 31, 2025.
The County Chief Executive Officer, at the direction of the Supervisor of the respective district that the contract serves, may extend the term of the contract, in writing, under the following conditions:
a. In aggregate all extensions do not exceed twelve (12) calendar months;
b. Are specifically requested by Contractor;
c. Will not change the project goals or scope of services;
d. Are in the best interests of County and Contractor in performing the scope of services under this Contract; and
e. Do not alter the amount of compensation under this Contract.
Board discretionary funding allocations under the Priorities Program are non-competitive and must be for projects or services of $50,000 or more. Contracts shall be paid on a lump-sum basis or under other terms as approved by Board.
PROCUREMENT
N/A
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Julie Surber, Principal Assistant County Counsel, 387-5455) on November 3, 2021; Auditor-Controller/Treasurer/Tax Collector (Vanessa Doyle, Chief Deputy Controller, 382-3195) on November 3, 2021; Finance (Stephenie Shea, Finance Analyst, 387-4919) on October 26, 2021; and County Finance and Administration (Matthew Erickson, County Chief Financial Officer, 387-5423) on November 4, 2021.