REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
December 7, 2021
FROM
BOB PAGE, Registrar of Voters
SUBJECT
Title
Agreement with Toppan Merrill, LLC for Voter Information Guide Printing and Mailing Services
End
RECOMMENDATION(S)
Recommendation
Approve Agreement with Toppan Merrill, LLC for printing and mailing services of Voter Information Guides, in an amount not to exceed $17,000,000, for the period of January 1, 2022 through December 31, 2026.
(Presenter: Bob Page, Registrar of Voters, 387-2100)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item does not require the use of any additional Discretionary General Funding (Net County Cost). A portion of the expenses associated with the printing and mailing of voter information guides and sample ballots are billed to jurisdictions that call for an election and candidates who request a candidate statement be included in the guide. Adequate appropriation and revenue have been included in Registrar of Voters' (ROV) 2021-22 budget and will be included in future recommended budgets.
BACKGROUND INFORMATION
The recommended agreement will allow ROV to continue to provide County Voter Information Guides (VIG) to the registered voters throughout San Bernardino County by contracting with Toppan Merrill, LLC (Merrill) for the next five years, which aligns with the County and Chief Executive Officer's goals and objectives to operate in a fiscally-responsible and business-like manner. Voter information guides are mailed to voters approximately one month before an election to assist with exercising the right to vote. These guides include a sample ballot, instructions on how to vote, candidate statements, the text of local measures, its impartial analysis, and arguments for and against the measures, and information about the assistance that ROV prov...
Click here for full text