REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
December 7, 2021
FROM
SHANNON D. DICUS, Sheriff/Coroner/Public Administrator
SUBJECT
Title
Contract with Forward Thinking Systems, LLC for Vehicle Global Positioning System Equipment
End
RECOMMENDATION(S)
Recommendation
Approve Contract with Forward Thinking Systems, LLC for the provision of mobile self-contained Global Positioning System units and tracking services in an amount not to exceed $1,886,400, for the period of December 13, 2021 through December 12, 2026.
(Presenter: John Ades, Deputy Chief, 387-3760)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The cost for the first year of Global Positioning System (GPS) units and tracking services in the amount of $377,280 will be funded with the Sheriff/Coroner/Public Administrator’s (Department) existing 2021-22 budget allocation (4430001000) and will be included in future recommended budgets.
BACKGROUND INFORMATION
A contract with Forward Thinking Systems, LLC (Forward Thinking Systems) will provide GPS hardware, software, and installation training services, to assist the Department in managing the efficiency of its current fleet. The Department’s Automotive Division manages approximately 2,400 vehicles, which include a combination of sedans, utility vehicles, prisoner transport vans, undercover vehicles, 4x4 trucks, specialty vehicles, and Off-Highway Vehicles (OHV). Utilization of GPS tracking units and services will allow the Department to monitor vehicle performance through a vehicle’s On-Board Diagnostic II (OBDII) system, including but not limited to, odometer readings, fuel usage and system diagnostics, allowing for timely repairs and less vehicle downtime. Additionally, the GPS units maintain communication with the State of California Department of Consumer Affairs, Bureau of Automotive Repair (BAR), allowing the Department to forgo the smog inspection process provided the vehicles function at BAR standards related to vehicle exhaust emissions.
PROCUREMENT
On January 28, 2020 (Item No. 19), as the result of a successful competitive procurement process, the Board of Supervisors (Board) approved Contract No. 20-33 between Fleet Management Department (Fleet) and Forward Thinking Systems, effective January 28, 2020 through January 28, 2025, for the provision of mobile self-contained GPS units and tracking services. The Board approved contract contains a provision, Section C.30 - Participation Clause, that allows for additional governmental bodies within San Bernardino County to avail themselves of the contract with the same provisions as offered to Fleet. Purchasing concurs a non-competitive justification exists in participating in Fleet’s existing agreement and acquiring the savings that Fleet received.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Richard D. Luczak, Deputy County Counsel, 387-5455) on November 4, 2021; Purchasing (Michael Candelaria, Lead Buyer, 387-0321) on November 9, 2021; Finance (Carolina Mendoza, Administrative Analyst, 387-0294) on November 12, 2021; and County Finance and Administration (Valerie Clay, Deputy Executive, 387-5423 on November 17, 2021.