REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
December 7, 2021
FROM
BEAHTA R. DAVIS, Director, Regional Parks Department
TERRY W. THOMPSON, Director, Real Estate Services Department
SUBJECT
Title
Project Allocation for Capital Improvement Projects for the Per Capita Program at Glen Helen Regional Park
End
RECOMMENDATION(S)
Recommendation
1. Approve Capital Improvement Program projects for Glen Helen Regional Park:
a. Capital Improvement Program Project 22-096 - Expansion of Splash Pad Project (WBSE 10.10.1259) in the amount of $1,212,984.
b. Capital Improvement Program Project 22-097 - Restroom Replacement Program (WBSE 10.10.1260) in the amount of $1,553,900.
c. Capital Improvement Program Project 22-098 - Picnic Shelters Renovation Project (WBSE 10.10.1261) in the amount of $741,400.
d. Capital Improvement Program Project 22-100 - Pool Pump Room Roof (WBSE 10.10.1278) in the amount of $50,000.
2. Approve funding for Improvement Projects for Glen Helen Regional Park:
a. Swim Area Improvement Projects in the amount of $73,237.
b. New Entry Monument Sign Project in the amount of $165,000.
c. Small Bridge Repair Project in the amount of $455,567.
d. Infrastructure Project Contingency in the amount of $135,812.
3. Approve allocation of Per Capita Match in the amount of $877,580 from the Community Service Upgrades Reserve Fund.
4. Approve appropriation and revenue adjustments to fund the Capital Improvement Program projects and Improvement Projects and authorize the Auditor-Controller/Treasurer/Tax Collector to post the necessary budget adjustments, as detailed in the Financial Impact Section (Four votes required).
(Presenter: Beahta R. Davis, Director, 387-2340)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will result in the use of Discretionary General Funding (Net County Cost). The grant requires a total match of $877,580. The remaining allocation will be reimbursed by the California Department of Parks and Recreation Office of Grants and Local Services (OGLS) through the Per Capita Program. On June 8, 2021 (Item No. 112), the Board of Supervisors (Board) allocated $5,000,000 in Discretionary General Funding to the Community Service Upgrades Reserve Fund (Reserve) that was approved as part of the 2021-22 budget to fund Regional Parks Department (Department) revenue generating upgrades and amenity improvements. Matching funds totaling $877,580 are recommended to be funded through the use of the Reserve.
Total funding available under this grant is $4,387,900 (including $3,510,320 from the State and $877,580 from the Reserve). These funds will be used for renovations and improvements at Glen Helen Regional Park (Park). It is anticipated that some of these projects, once completed, will require ongoing maintenance, which is expected to be funded by the revenue from the increase in visitors and the additional concessionaires added to the Park. Requested budget adjustments are listed in the table below:
|
Fund Center |
Commitment Item/GL Account |
Description |
Action |
Amount |
WBSE |
|
1000 |
37008758 |
Community Service Upgrades Reserve |
Decrease |
$877,580 |
N/A |
|
1161161000 |
55305030 |
Operating Transfers Out |
Increase |
$877,580 |
N/A |
|
6522312750 |
40909975 |
Operating Transfers In |
Increase |
$877,580 |
N/A |
|
6522312750 |
40408840 |
State Other |
Increase |
$3,510,320 |
N/A |
|
6522312750 |
55305030 |
Operating Transfers Out |
Increase |
$3,558,284 |
N/A |
|
6522312750 |
54304030 |
Improvements to Structure |
Increase |
$829,616 |
N/A |
|
7700003100 |
40909975 |
Operating Transfers In |
Increase |
$50,000 |
10.10.1278 |
|
7700003100 |
54304030 |
Improvements to Structure |
Increase |
$50,000 |
10.10.1278 |
|
7700003100 |
40909975 |
Operating Transfers In |
Increase |
$1,212,984 |
10.10.1259 |
|
7700003100 |
54304030 |
Improvements to Structure |
Increase |
$1,212,984 |
10.10.1259 |
|
7700003100 |
40909975 |
Operating Transfers In |
Increase |
$1,553,900 |
10.10.1260 |
|
7700003100 |
54304030 |
Improvements to Structure |
Increase |
$1,553,900 |
10.10.1260 |
|
7700003100 |
40909975 |
Operating Transfers In |
Increase |
$741,400 |
10.10.1261 |
|
7700003100 |
54304030 |
Improvements to Structure |
Increase |
$741,400 |
10.10.1261 |
Funding for all projects, including the capital improvement projects, are estimated in the table below:
|
Project |
Managed by |
Cost |
|
Shelter Shade Cover |
Regional Parks |
$30,000 |
|
Pool Controller/Curb |
Regional Parks |
$43,237 |
|
Expanded Splash Pad |
Real Estate Services |
$1,212,984 |
|
Restroom Replacement |
Real Estate Services |
$1,553,900 |
|
Pool Pump Room Roof |
Real Estate Services |
$50,000 |
|
Small Bridge Repair |
Special Districts |
$455,567 |
|
New Entry Monument |
Public Works |
$165,000 |
|
Picnic Shelters |
Real Estate Services |
$741,400 |
|
Project Contingencies |
Regional Parks |
$135,812 |
|
Total |
|
$4,387,900 |
BACKGROUND INFORMATION
Proposition 68 is a $4.1 billion bond measure to fund state and local parks, environmental projects, water infrastructure projects and flood projection projects throughout California. The measure was approved in 2018. The intent for the Proposition 68 Per Capita grant is to create new parks or new recreation opportunities at existing parks in critically underserved communities, such as Devore, across the state.
On June 24, 2020, the Department received notification from the OGLS that the allocation for San Bernardino County was approved at $3,535,000 and began acquiring project scope/cost estimates with the Real Estate Services - Project Management Division.
On June 22, 2021 (Item No. 83), the Board of Supervisors (Board) authorized the Department to file project applications with OGLS for Per Capita Grant Funds. The background of the item also stated a match requirement of $707,000. After submittal of the project scope packets, OGLS corrected the match requirement to $877,580, which is 20% of the total project cost of $4,387,900.
On September 14, 2021 (Item No. 47), the Board approved the Grant Agreement No. C9801096 with OGLS allocating an amount not to exceed $3,510,320 for the renovation and improvement projects to be completed by June 30, 2024.
Approval of this item will allocate funding in an amount not to exceed $3,510,320 from the OGLS and an allocation of $877,580 from the Community Service Upgrades Reserve Fund for the match. The departments managing these projects have sufficient funding to cashflow the requested projects until reimbursement is made by OGLS. Approval of the recommended actions will allow the Department to begin Capital Improvement Projects for renovations and improvements at the Park located in the unincorporated area of Devore. The Park has many deferred maintenance needs, which affects the experience of both park patrons and concert attendees. Some of these improvements have been identified by Live Nation in order to offer a better park experience to concert attendees. Proposed renovations at the Park include the installation of a new shade cover in the pool picnic pavilion, replacement of the controller for the splash pad, expansion of the existing splash pad amenity, demolition and replacement of four restrooms, replacement of the pool pump room roof, repair of the small bridge leading to the island, a new entry monument sign, and renovation of Meadowlark and Pinehill shelters. These improvements will provide upgraded amenities to the underserved residents in Devore and in the neighboring communities around the Park.
Approval of this recommendation aligns with the County and Chief Executive Officer goals and objectives to provide for the safety, health and social service needs of County residents, and to operate in a fiscally responsible and business-like manner by improving park amenities to enhance accessibility by meeting Americans with Disabilities Act requirements and to increase Park attendance to generate additional revenue.
PROCUREMENT
N/A
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Suzanne Bryant, Deputy County Counsel, 387-5455) on October 27, 2021; Auditor-Controller/Treasurer/Tax Collector (Vanessa Doyle, Chief Deputy Controller, 382-3195) on November 19, 2021; Real Estate Services - Project Management (Kevin Ryan, Assistant Director, 387-5000) on October 28, 2021; Finance (Carl Lofton, Administrative Analyst, 387-5404 and Wen Mai, Principal Administrative Analyst, 387-4020) on November 18, 2021; and County Finance and Administration (Valerie Clay, Deputy Executive Officer, 387-3076) on November 19, 2021.