REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
May 24, 2022
FROM
LARRY AINSWORTH, Chief Information Officer, Innovation and Technology Department
SUBJECT
Title
Terms of Use with ContractSafe LLC for Contract Management and Productivity Software
End
RECOMMENDATION(S)
Recommendation
Approve Terms of Use with ContractSafe LLC, including non-standard terms, for contract management and productivity software for purchase amounts as authorized by County Policy for the period May 24, 2022 to May 23, 2023.
(Presenter: Jake Cordova, Assistant Chief Information Officer, 388-5501)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The Terms of Use (Agreement) with ContractSafe LLC (ContractSafe) is non-financial in nature and does not commit the County to make any purchases. If future purchases are made under the Agreement, the Innovation and Technology Department (ITD) will adhere to County purchasing policies and return to the Board of Supervisors for approval, if necessary.
BACKGROUND INFORMATION
ITD manages a wide variety of contracts as required to provide information technology services to County departments and outside governmental and related non-governmental customers. ITD contracts cover equipment, software, and services with varying terms and amounts. ITD currently uses a contract database with limited functionality and is looking to upgrade to a cloud-based solution with enhanced features to streamline processes. ContractSafe utilizes custom fields, that facilitate custom reporting options, and makes data easily searchable. These enhanced features allow better tracking and visibility of contracts and reduce staff time in the overall administration of contracts.
The Agreement with ContractSafe is ...
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