REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
May 24, 2022
FROM
BOB DUTTON, Assessor-Recorder-County Clerk
SUBJECT
Title
Amendment to Agreement with US Imaging, Inc. for Micrographics, Film Conversion, and Indexing Services
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 2 to Agreement No. 19-381 with US Imaging, Inc. for micrographics, film conversion, and indexing services, increasing the agreement amount by $4,220,000, from $4,700,000 to a total agreement amount of $8,920,000, extending the term by two years from June 30, 2022, for a total agreement term of July 1, 2019 through June 30, 2024.
(Presenter: Bob Dutton, Assessor-Recorder-County Clerk, 382-3254)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost) as the amendment amount will be funded by revenue in the Assessor-Recorder-County Clerk Department's (ARC) Modernization (3110002340), Vital Records (3110002342), Social Security Truncation (3110002348), and Restrictive Covenant Modification Program (3110002349) Special Revenue Funds. These funds receive revenue generated by fees charged for recording documents and issuing vital records. The estimated total cost for this amendment is not to exceed $4,220,000, with projected annual expenditures as follows:
Fund
Cost Center
2022-23
2023-24
Modernization
3110002340
$465,000
$535,000
Vital Records
3110002342
$45,000
$45,000
Social Security Truncation
3110002348
$700,000
$700,000
Restrictive Covenant Modification Program
3110002349
$805,000
$925,000
Total
$2,015,000
$2,205,000
The recommended amendment to Agreement No. 19-381 would increase the original agreement amount of $4,700,000 by $4,220,000, bringing the total agreement amount to $8,92...
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