REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
August 9, 2022
FROM
MICHAEL JIMENEZ, Interim Registrar of Voters, Registrar of Voters
SUBJECT
Title
Agreement and Non-Standard Terms for Group Text Functions for Assignment Coordination
End
RECOMMENDATION(S)
Recommendation
Approve the Microsoft Services Agreement for GroupMe with Skype Communications, S.?.r.l, including non-standard terms, to manage and coordinate teams in various locations via group messaging, at no cost, for a period beginning upon acceptance by the County and continuing until canceled by the County.
(Presenter: Michael Jimenez, Interim Registrar of Voters, 387-2100)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
FINANCIAL IMPACT
Approval of this recommended Agreement does not require the use of additional Discretionary General Funding (Net County Cost). There is no cost to use the GroupMe application.
BACKGROUND INFORMATION
On Election Day, the Registrar of Voters (ROV) uses temporary and full-time staff from different County departments for various driving assignments across the county. While many applications exist for group messaging, GroupMe would allow ROV to manage and coordinate these teams in various locations and allow ROV staff to break the group conversation into subgroups should teams complete their assignments at different times. GroupMe also allows the ROV staff to utilize their computers to message the teams without needing a separate device. In addition, temporary staff often do not have County email accounts due to their length of employment, so an application that can be downloaded on a County-issued mobile phone for the short-term would alleviate the need to create County accounts for temporary staff. Per County Policy 11-05, the Board of Supervisors (Board) must approve missing or non-standard contract terms.
The Microsoft Services Agreement for ...
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