REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
September 13, 2022
FROM
PETE MENDOZA, Interim Director, Purchasing Department
SUBJECT
Title
Amendment to Contract with Storetrieve, LLC for Offsite Record/Data Storage and Retrieval Services
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 9 to Contract No. 12-677 with Storetrieve, LLC, for offsite record/data storage and retrieval services, extending the contract term for one year from September 15, 2022, through September 14, 2023, for a total contract period of September 11, 2012, through September 14, 2023, with no increase to the total contract amount of $4,325,000.
(Presenter: Pete Mendoza, Interim Director, 387-2073)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The impact on each department's budget is based on need for services. Departments that require record/data storage and retrieval services are responsible for ensuring there is adequate funding in their budgets for the level of requested services. The annual spend for this contract is $536,000 based on the average of the last three years.
BACKGROUND INFORMATION
The Purchasing Department (Purchasing) maintains a Countywide contract with Storetrieve, LLC (Storetrieve), approved by the Board of Supervisors (Board) on September 14, 2021 (Item No. 37) for offsite record/data storage and retrieval services, which will expire on September 14, 2022. Approval of Amendment No. 9 to Contract No. 12-677 (Amendment) will ensure continuation of data storage and retrieval services for departments throughout the County and ensure there is sufficient time to transition to a new contracted vendor for this service, if necessary.
Purchasing released R...
Click here for full text