REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
September 13, 2022
FROM
LEONARD X. HERNANDEZ, Chief Executive Officer, County Administrative Office
SUBJECT
Title
Board of Supervisors Discretionary Fund - District Specific Priorities Program
End
RECOMMENDATION(S)
Recommendation
Approve Contract with Carbon Canyon Fire Safe Council, to contribute to the costs associated with fire mitigation efforts within the Carbon Canyon Creek area of Chino Hills, in an amount not to exceed $50,000, for the period of September 13, 2022, through September 13, 2023.
(Presenter: Leonard X. Hernandez, Chief Executive Office, 387-4811)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote the Countywide Vision.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). On September 21, 2021 (Item No. 18) and November 16, 2021 (Item No. 33), the Board of Supervisors (Board) approved an allocation of $4 million and $7 million, respectively, to the Board Discretionary Fund - District Specific Priorities Program (Priorities Program), for each of the five supervisorial districts for projects that meet a public purpose, and provide services to citizens that promote health, safety, economic well-being, and other public services that enhance quality of life and meet the needs of County residents. On an annual basis, unspent appropriations for discretionary funding will be carried over into the subsequent year’s budget. The Contract will be funded by the Fourth District’s Specific Priorities Program budget.
BACKGROUND INFORMATION
Priorities Program projects help to promote the vision of a complete County by recognizing the unique traits of each Supervisorial District and, thereby, allow individual Board Districts to work with community partners through County services and contractual agreements to identify programs, projects, and initiatives that support the vision, meet a public purpose and provide services to residents that promote health, safety, economic well-being, education, recreation, and other public services that enhance quality of life, and meet the needs of the County’s residents. Projects under the District Specific Priorities Program are based on District Supervisor discretion and are presented by the Chief Executive Officer (CEO) for Board approval.
Approval of this Contract assists the Fourth District Supervisor with the public purpose of providing for the safety and health needs of County residents by contributing funds to improve fire mitigation efforts through the removal of dead and invasive vegetation in the Carbon Canyon Creek area.
Under the contract terms, the CEO, at the direction of the Supervisor of the respective district that the contract serves, may extend the term of the contract, in writing, under the following conditions:
a. In aggregate all extensions do not exceed 12 calendar months;
b. Is specifically requested by Contractor;
c. Will not change the project goals or scope of services;
d. Is in the best interest of County and Contractor in performing the scope of services under the contract; and
e. Does not alter the amount of compensation under the contract.
Board discretionary funding allocations under the Priorities Program are non-competitive and must be for projects or services of $50,000 or more. Contracts shall be paid on a lump-sum basis or under other terms as approved by the Board.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by reviewed by County Counsel (Julie Surber, Principal Assistant County Counsel, 387-5455) on August 26, 2022; Auditor-Controller/Treasurer/Tax Collector (Vanessa Doyle, Chief Deputy Controller, 382-3195) on August 29, 2022; Finance (Stephanie Maldonado, Finance Analyst, 387-4378, Carolina Mendoza, Finance Analyst, 387-0294, Carl Lofton, Finance Analyst, 387-5404, and Paloma Hernandez-Barker, Deputy Executive Officer, 387-5423) on August 29, 2022; and County Finance and Administration (Matthew Erickson, County Chief Financial Officer, 387-5423) on August 29, 2022.