REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
September 13, 2022
FROM
MICHAEL JIMENEZ, Interim Registrar of Voters, Registrar of Voters
SUBJECT
Title
Agreement of Non-Standard Terms for Routing and Dispatching Software
End
RECOMMENDATION(S)
Recommendation
1. Approve the Terms of Service Agreement with OptimoRoute, Inc., including non-standard terms, for routing and dispatch application to manage logistics of election equipment, for purchase amounts as authorized by County Policy for a period beginning upon each access of the service and continuing during the period of use, until terminated by the County.
2. Authorize the Registrar of Voters and his designees to accept the Terms of Service, including substantive amendments, for a period of five years from September 13, 2022 through September 12, 2027.
(Presenter: Michael Jimenez, Interim Registrar of Voters, 387-2100)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
FINANCIAL IMPACT
Approval of this recommended Agreement does not require the use of additional Discretionary General Funding (Net County Cost). The cost to utilize the OptimoRoute, Inc. (OptimoRoute) routing and dispatch application is $44.10 per driver per month. It is anticipated that up to 30 drivers may utilize this application for a one-month period in years where elections are conducted, resulting in a cost of $1,323 per month. It is anticipated that the annual cost will not exceed $15,876. Sufficient appropriation is included in the Registrar of Voters' (ROV) 2022-23 budget and will be included in future recommended budgets.
BACKGROUND INFORMATION
ROV provides logistics to deliver and pick-up election equipment and supplies to over 300 polling sites for each election. Currently, staff manually perform dispatch and routing tasks using internet mapping resources and spreadsheets. OptimoRoute will increase efficiency ...
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