REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
January 24, 2023
FROM
LEONARD X. HERNANDEZ, Chief Executive Officer, County Administrative Office
SUBJECT
Title
Fiscal Year 2022 Emergency Management Performance Grant Application
End
RECOMMENDATION(S)
Recommendation
1. Approve and authorize the submission of grant application documents in the amount of $685,313 to the California Governor’s Office of Emergency Services for the Fiscal Year 2022 Emergency Management Performance Grant Application for the period of July 1, 2022, through June 30, 2024.
2. Adopt Resolution authorizing the Chair of the Board of Supervisors, the Chief Executive Officer, the Deputy Executive Officer, or the Emergency Services Manager to accept related assurances/certifications and proceed with the following actions on behalf of San Bernardino County for the purpose of obtaining federal financial assistance, as requested by the California Governor’s Office of Emergency Services:
a. Execute and file documents with the California Governor’s Office of Emergency Services for submittal of the grant application.
b. Act as signatories for grant reimbursement claims, performance reports, and other documents required to administer the grant.
c. Execute any non-substantive project modifications and grant amendments that extend the performance period of the grant, subject to review by County Counsel.
3. Authorize the Chair of the Board of Supervisors, the Chief Executive Officer, the Deputy Executive Officer, or the Emergency Services Manager to execute any non-substantive project modifications and amendments in relation to the Fiscal Year 2022 Emergency Management Performance Grant Application and subsequent grant award, subject to review by County Counsel.
4. Direct the Chair of the Board of Supervisors, the Chief Executive Officer, the Deputy Executive Officer, or the Emergency Services Manager to transmit the application and any future amendments to the Clerk of the Board of Supervisors within 30 days of execution.
(Presenter: Daniel Muñoz, Deputy Executive Officer, 388-5807)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Provide for the Safety, Health, and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The application pertaining to the Fiscal Year 2022 Emergency Management Performance Grant (EMPG) Application is for federal financial assistance provided by the Department of Homeland Security/Federal Emergency Management Agency (FEMA) through the California Governor’s Office of Emergency Services (Cal OES). San Bernardino County has been allocated $685,313 as determined by Cal OES. The $685,313 represents an increase of approximately 21% from prior year’s allocation.
The Fiscal Year 2022 EMPG funds will be distributed to the San Bernardino County Operational Area (Operational Area) as reflected in the following table:
|
Subrecipients |
Allocation Amount |
|
County Departments: |
|
|
Office of Emergency Services |
$387,982 |
|
Jurisdictions: |
|
|
Cities and Towns |
$297,331 |
|
Total |
$685,313 |
The distribution of funds reflected in the table above is for the County Office of Emergency Services and participating cities/towns within the Operational Area, for projects that align with the goals of the EMPG. Allocations to the participating cities/towns are based on a per capita formula. A maximum of five percent of the grant funds ($34,266) will be included in the allocation to the County Office of Emergency Services (OES), as the Operational Area lead agency, for grant management and administration. Revenue and appropriations will be included in future budget reports. This grant requires a dollar-for-dollar match, which can be accomplished through cash or in-kind services.
BACKGROUND INFORMATION
The EMPG, which is overseen by FEMA, provides funding to support comprehensive emergency management programs at the state, tribal and local levels to encourage the improvement of mitigation, prevention, protection, preparedness, response and recovery capabilities for all emergencies and disasters (natural or man-made). Types of projects eligible for funding include emergency preparedness and response equipment, emergency planning and organization, and emergency exercises and training for disaster preparedness.
The Operational Area was established as an immediate level of the State’s emergency services organization to manage and coordinate emergency preparedness efforts within the County. The OES has been receiving EMPG funds since 2006 to assist with these efforts. Board of Supervisors (Board) approval of this item is required to proceed with submitting the application to Cal OES by the January 31, 2023 deadline. The Fiscal Year 2022 EMPG performance period is from July 1, 2022 to June 30, 2024.
Pursuant to County Policy 05-13, Board approval is required because the EMPG application requires the acceptance of assurances/certifications that are binding upon the County and are a required component of the application process. These documents will also serve as the grant award agreement if funds are awarded to the County. Additionally, a resolution delegating the authority for management of the grant process is required by Cal OES.
Implementation of the Fiscal Year 2022 EMPG is contingent upon approval from Cal OES. When funding is awarded, a future item will be presented to the Board for acceptance of the grant funds in accordance with County Policy 05-13.
The performance period for the Fiscal Year 2022 EMPG began on July 1, 2022. Board approval of this item is retroactive to that date. The Standard Assurances pertaining to the Fiscal Year 2022 EMPG were received by Cal OES on October 2, 2022. The application deadline was December 31, 2022; however, CalOES has provided an extension to submit the grant application and the required documentation by January 31, 2023.
PROCUREMENT
N/A
REVIEW BY OTHERS
This item has been reviewed by County Council (Miles Kowalski, Deputy County Counsel, 387-3407) on December 28, 2022; Finance (Carl Lofton, Administrative Analyst, 387-5404) on January 5, 2023; and County Finance and Administration (Robert Saldana, Deputy Executive Officer, 387-5423) on January 6, 2023.