REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
January 24, 2023
FROM
WILLIAM L. GILBERT, Director, Arrowhead Regional Medical Center
SUBJECT
Title
Appropriation Adjustment to Contract with Centrak, Inc. for Temperature Monitoring of Refrigeration and Freezer Units
End
RECOMMENDATION(S)
Recommendation
Approve an increase of appropriation to Contract No. 20-151 with Centrak, Inc. in the amount of $60,000 for temperature monitoring of critical refrigeration and freezer units, increasing the contract amount from $215,230 to a total contract amount of $275,230, with no change to the contract term of March 24, 2020 through March 23, 2025.
(Presenter: William L. Gilbert, Director, 580-6150)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost) as the $275,230 is funded by State Medi-Cal, Federal Medicare, private insurances, and other departmental revenue. Funding sources may change in the future pending any legislative activity related to the repeal and/or replacement of the Affordable Care Act. Adequate appropriation and revenue have been included in the Arrowhead Regional Medical Center (ARMC) 2022-2023 budget and will be included in future recommended budgets.
BACKGROUND INFORMATION
On March 24, 2020 (Item No. 9), the Board of Supervisors (Board) approved Agreement No. 20-151 with Centrak, Inc. (Centrak) to provide services for sensor and probe replacement, temperature monitoring of ARMC’s medication, lab, and nutritional refrigerators/freezers, associated cloud services for daily temperature monitoring, and maintenance of historical temperature data.
Approval of the Recommendation will allow ARMC to continue to monitor the temperatures of refrigeration and freezer units throughout the hospital through the term of the contract. Centrak delivers a probe-based temperature sensor that monitors a wide range of temperatures, including freezers and refrigeration units with specific temperature guidelines. These units require constant monitoring; the units contain valuable medication, blood, and other medical related items. Monitoring allows ARMC staff to get instant notification when temperatures rise past a specific threshold, saving the items from spoilage, and saving ARMC from incurring large costs from replacing spoiled items.
The increased funding is required for ten additional vaccine freezers and refrigerators due to clinical demand for increased vaccine storage; additional inventory, which includes twenty new nodes and probes needed to monitor the additional freezers for compliance; and to provide additional staff competency training for updates/changes to the monitoring system, certification required by the software provider, and National Institute of Standards and Technology (NIST) monitoring/competency requirements regulated by the California Department of Public Health (CDPH) and The Joint Commission.
PROCUREMENT
This is a continuation of a competitive procurement that resulted from Request for Proposal, (RFP) No. ARMC119-ARMC-3385 issued May 21, 2019.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Bonnie Uphold, Supervising Deputy County Counsel, 387-5455) on December 27, 2022; Purchasing (Ariel Gill, Buyer III, 777-0722) on December 28, 2022; ARMC Finance (Chen Wu, Finance Budget Officer, 580-3165) on December 29, 2022; Finance (Jenny Yang, Administrative Analyst) on October 25, 2022; and County Finance and Administration (Diane Atkeson, Deputy Executive Officer, 387-5423) on October 28, 2022.