REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
May 23, 2023
FROM
LEONARD X. HERNANDEZ, Chief Executive Officer, County Administrative Office
SUBJECT
Title
Board of Supervisors Discretionary Fund - District Specific Priorities Program
End
RECOMMENDATION(S)
Recommendation
1. Approve Contract with the Newberry Community Services District, to contribute funding towards the renovation costs of the Newberry Springs Fire Station, in an amount not-to-exceed $68,985, for the period of May 23, 2023, through May 22, 2024.
2. Approve Contract with The Boys & Girls Clubs of Greater Redlands-Riverside, to assist with operational funding costs, in an amount not-to-exceed $50,000, for the period of May 23, 2023, through May 22, 2024.
3. Approve Contract with the Mountain Area Regional Transit Authority, to contribute funding to provide two years of free public transit, in an amount not-to-exceed $282,704, for the period of May 23, 2023, through May 22, 2025.
(Presenter: Leonard X. Hernandez, Chief Executive Officer, 387-4811)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). On September 21, 2021 (Item No. 18) and November 16, 2021 (Item No. 33), the Board of Supervisors (Board) approved an allocation of $4 million and $7 million, respectively, to the Board Discretionary Fund - District Specific Priorities Program (Priorities Program), for each of the five supervisorial districts for projects that meet a public purpose, and provide services to citizens that promote health, safety, economic well-being, and other public services that enhance quality of life and meet the needs of County residents. On an annual basis, unspent appropriations for discretionary funding will be carried over into the subsequent year’s budget. These contracts will be funded by the Third District’s Priorities Program budget.
BACKGROUND INFORMATION
Priorities Program projects help promote the vision of a complete County by recognizing the unique traits of each Supervisorial District and, thereby, allow individual Board Districts to work with community partners through County services and contractual agreements to identify programs, projects, and initiatives that support the vision, meet a public purpose and provide services to residents that promote health, safety, economic well-being, education, recreation, and other public services that enhance quality of life, and meet the needs of the County’s residents. Projects under the District Specific Priorities Program are based on District Supervisor discretion and are presented by the Chief Executive Officer (CEO) for Board approval.
The recommended contract with Newberry Community Services District assists the Third District Supervisor with the public purpose of providing for the public safety and health needs of County residents by providing funding to the Newberry Community Services District to assist with renovation costs of the Newberry Springs Fire Station.
The recommended contract with The Boys & Girls Clubs of Greater Redlands-Riverside assists the Third District Supervisor with the public purpose of providing for the social, educational, and economic needs of County residents by providing funding to assist with operational costs which include, after-school services with enrichment programming for youth, weekly food distributions for the community, funding for families experiencing crises, staff salary, and renovations as needed to ensure a safe, secure facility.
The recommended contract with the Mountain Area Regional Transit Authority (MARTA) assists the Third District Supervisor with providing for the social service, welfare and economic needs of County residents by providing funding to MARTA to provide two years of free public transit to the Rim communities in the San Bernardino Mountains.
Under the contract terms, the CEO, at the direction of the Supervisor of the respective district that the contract serves, may extend the term of the contract, in writing, under the following conditions:
a. In aggregate all extensions do not exceed 12 calendar months, except for the MARTA contract which only provides for a five calendar month extension;
b. Is specifically requested by the contractor;
c. Will not change the project goals or scope of services;
d. Is in the best interest of the County and contractor in performing the scope of services under the contract; and
e. Does not alter the amount of compensation under the contract.
Board discretionary funding allocations under the Priorities Program are non-competitive and must be for projects or services of $50,000 or more. Contracts shall be paid on a lump-sum basis or under other terms as approved by the Board.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Julie Surber, Principal Assistant County Counsel, 387-5455) on May 2, 2023; Finance (Stephanie Maldonado, Finance Analyst, 387-4348) on April 25, 2023; and County Finance and Administration (Paloma Hernandez-Barker, Deputy Executive Officer, and Matthew Erickson, County Chief Financial Officer, 387-5423) on May 8, 2023.