REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
May 23, 2023
FROM
SHANNON D. DICUS, Sheriff/Coroner/Public Administrator
SUBJECT
Title
Amendment to Revenue Agreement with San Bernardino Community College District for Public Safety Training Courses
End
RECOMMENDATION(S)
Recommendation
1. Approve Amendment No. 5 to Revenue Agreement No. 20-513 with the San Bernardino Community College District, to provide training courses at the Sheriff/Coroner/Public Administrator’s Frank Bland Regional Training Center, increasing the maximum revenue by $247,323 from $4,704,482.15 to $4,951,805.15, with no change to the term of July 1, 2020 through June 30, 2025.
2. Authorize the Auditor-Controller/Treasurer/Tax Collector to post adjustments to the Sheriff/Coroner/Public Administrator’s 2022-23 budget, as detailed in the Financial Impact section (Four votes required).
(Presenter: Ernie Perez, Deputy Chief, 387-3760)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The agreement with San Bernardino Community College District (District) provides revenue in the amount of $3.93 per student-instructional hour. The revenue will offset the cost of tuition, instructors, supplies and equipment required to provide courses at the Sheriff/Coroner/Public Administrator’s (Department) Frank Bland Regional Training Center.
This item allows for an additional reimbursement of $247,323 from the District, for a new maximum revenue amount of $4,951,805.15. The Department requests the Auditor-Controller/Treasurer/Tax Collector post the following adjustments to the 2022-23 budget, as detailed below; sufficient appropriation will be included in future recommended budgets:
|
Cost Center |
Commitment Item/GL |
Description |
Action |
Amount |
|
4439201000 |
52002135 |
Special Department Expense |
Increase |
$ 43,045 |
|
4439201000 |
52942941 |
Conference/Training/Seminar Fee |
Increase |
$204,278 |
|
4439201000 |
40709800 |
Other Services |
Increase |
$247,323 |
BACKGROUND INFORMATION
The Department has provided public safety courses in conjunction with the District since 1986. On June 23, 2020 (Item No. 79), the Board approved the Agreement for a three-year term from July 1, 2020 through June 30, 2023, with a maximum of 157,500 instructional hours per fiscal year, for a total maximum revenue of $1,856,925, and included an option to extend the term by two one-year periods or one two-year period.
This amendment to the Agreement provides for continued affiliation with the District to provide public safety training courses for students enrolled in the Department’s Basic Academy, Advanced Officer Training, Continuing Professional Training, Reserve Academy, and for students pursuing an Administration of Justice certificate through San Bernardino Valley College. Affiliation with the District enables students to receive college credit for many of the courses they complete. The Department is responsible for payment of tuition and enrollment fees for courses taken by employees, hired as Deputy Sheriff Trainees. The current tuition fee for a Deputy Sheriff Trainee is $1,700. Pursuant to the terms of the agreement, the District provides a Director to act as the Training Center Co-Director to ensure courses offered meet the requirements of the California Education Code.
The Agreement may be amended to increase the maximum number of instructional hours in the event additional hours are made available to the County. On March 23, 2021 (Item No. 63), the Board approved Amendment No. 1 to increase the number of student hours by 30,061 and increase the reimbursement amount by $118,139.73, for a new maximum revenue amount of $1,975,064.73, with no change to the original term of July 1, 2020 through June 30, 2023.
On June 22, 2021 (Item No. 98), the Board approved Amendment No. 2 to increase the number of student instructional hours by 92,363.25 and increase the reimbursement amount by $362,987.57 for a new maximum reimbursement amount of $2,338,052.30, with no change to the original term of July 1, 2020 through June 30, 2023.
On March 29, 2022 (Item No. 56), the Board approved Amendment No. 3 to increase the number of student hours by 143,645, and increase the reimbursement amount by $564,524.85, for a new maximum reimbursement amount of $2,902,577.15, with no change to the original term of July 1, 2020 through June 30, 2023.
On March 28, 2023 (Item No. 53), the Board approved Amendment No. 4 to increase the number of student hours by 143,500 for 2022-23 from 157,500 to 301,000 hours with a corresponding increase in revenue of $563,955 for a new maximum revenue of $3,466,532.15. On the same action, the Board also approved the option to extend the term of the Agreement by two years for a new term of July 1, 2020 through June 30, 2025, increasing the total maximum revenue by $1,237,950, from $3,466,532.15 to $4,704,482.15.
On April 18, 2023, the District notified the Department that additional funding was available to increase the amount of reimbursement for 2022-23. Recommendation No. 1 will allow the Department to be reimbursed based upon the actual number of student instructional hours completed, at a rate of $3.93 per instructional hour, not to exceed 363,932 hours in 2022-23, increasing the Agreement’s maximum revenue by $247,323, from $4,704,482.15 to $4,951,805.15. This Agreement may be terminated by either party upon 90 days’ advance written notice.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Richard D. Luczak, Deputy County Counsel, 387-5455) on April 26, 2023; Auditor-Controller/Treasurer/Tax Collector (Vanessa Doyle, Deputy Chief Controller, 382-3193) on May 1, 2023; Finance (Erika Rodarte, Administrative Analyst, 387-4919) on May 8, 2023; and County Finance and Administration (Robert Saldana, Deputy Executive Officer, 387-5423) on May 8, 2023.