REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
May 23, 2023
FROM
WILLIAM L. GILBERT, Director, Arrowhead Regional Medical Center
SUBJECT
Title
Amendment to Contract with Hyland Software, Inc. for the OnBase Upgrade and Epic Hyperdrive Integration
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 2 to Contract No. 21-148 with Hyland Software, Inc. for the OnBase Upgrade, including technical assessment and support for a system upgrade, and integration of Epic Hyperdrive into the OnBase document management system platform, increasing the contract amount by $200,000, from $1,967,788, to $2,167,788, with no change to the contract period of March 2, 2021 through March 1, 2026.
(Presenter: William L. Gilbert, Director, 580-6150)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The cost of $200,000 is funded by State Medi-Cal, Federal Medicare, private insurances, and other departmental revenue. Funding sources may change in the future pending any legislative activity related to the repeal and/or replacement of the Affordable Care Act. Adequate appropriation and revenue have been included in the Arrowhead Regional Medical Center (ARMC) 2022-23 budget and will be included in future recommended budgets.
BACKGROUND INFORMATION
Amendment No. 2 to Contract No. 21-148 will upgrade ARMC's OnBase document management system software to be compatible with the change from the current Epic Hyperspace infrastructure to the new Epic Hyperdrive infrastructure. Epic Hyperdrive and OnBase are two software systems used by healthcare providers to manage patient information and workflows.
The current document management system, OnBase version EP3, will be upgraded to OnBase version EP5. The OnBase Upgrade is neede...
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