REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
December 19, 2023
FROM
STEPHENIE SHEA, Registrar of Voters
SUBJECT
Title
Facility Use Agreements for Traveling Voter Education Outreach Events
End
RECOMMENDATION(S)
Recommendation
1. Adopt Resolution pursuant to California Government Code section 25350.51 authorizing the Purchasing Agent to execute facility use agreements, including the County's facility use agreements, lease agreements, applications, or use permits for County use of real property for traveling voter education pop-up events, for a term not to exceed four years and a rental cost not to exceed $2,000 per month, and authorizing the Chief Executive Officer to approve any lease or use permit that is over $2,000 per month, but does not exceed $10,000 per month, with the Resolution expiring on December 18, 2027.
2. Approve use agreement template for facilities needed for traveling voter education pop-up events and a rental cost not to exceed $10,000 per month.
3. Authorize the Purchasing Agent to waive standard County contract terms pursuant to County Policies 11-05 and 11-07 and County Standard Practice 11-07 SP when executing agreements for facilities needed for traveling voter education pop-up events, upon consultation with County Counsel and Risk Management.
(Presenter: Stephenie Shea, Registrar of Voters, 387-2100)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). These agreements are anticipated to be non-financial in nature. However, if rental costs are charged, they will not exceed the $10,000 per month rental cost as allowed in Recommendation No. 1. Suffi...
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