REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
December 7, 2021
FROM
TERRY W. THOMPSON, Director, Real Estate Services Department - Project Management
SUBJECT
Title
Award Construction Contract with Hamel Contracting, Inc., for the Fuel Tank Infrastructure Phase lll Project
End
RECOMMENDATION(S)
Recommendation
1. Approve the following addenda to the bid documents for the Fuel Tank Infrastructure Phase lll Project located at 15000 Tokay Street in Victorville.
a. Addendum No. 1 to the bid documents, issued August 19, 2021, which revised the bid opening date.
b. Addendum No. 2 to the bid documents, issued September 14, 2021, which revised the bid opening date, replaced the Bid Proposal with a revised Bid Proposal, provided revised Construction Sheets - C0.10, C0.20, C1.10, C2.10, C2.12, and S1.10, and responded to bidders’ questions.
2. Award a construction contract in the amount of $680,008 to Hamel Contracting, Inc., of Murrieta, CA, for a contract period of 120 calendar days from the date of the issuance of the Notice to Proceed for the Fuel Tank Infrastructure Phase lll Project.
3. Authorize the Director of the Real Estate Services Department to order any necessary changes or additions in the work being performed under the contract for a total amount not to exceed $46,500 pursuant to Public Contract Code Section 20142.
4. Authorize the Director of the Real Estate Services Department to accept the work when 100% complete and execute and file the Notice of Completion.
(Presenter: Terry W. Thompson, Director, 387-5000)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
Ensure Development of a Well-Planned, Balanced, and Sustainable County.
FINANCIAL IMPACT
This item will not result in the use of additional Discretionary General Funding (Net County Cost). The Fuel Tank Infrastructure Phase III Project (Project) (WBSE 10.10.0857) budget of $1,000,000 is funded from the Fleet Management Department (Fleet) Internal Service Fund Retained Earnings. The project budget is comprised of the following components:
|
Description |
Amount |
|
Project Design |
$ 147,000 |
|
Project Management, Inspection and Testing |
$ 59,991 |
|
Construction |
$ 680,008 |
|
Construction Contingency |
$ 68,001 |
|
Project Contingency |
$ 45,000 |
|
Total Project Budget |
$ 1,000,000 |
Sufficient appropriation and revenue are included in the 2021-22 Capital Improvement Program (CIP) budget to award this contract.
BACKGROUND INFORMATION
Approval of this item will allow the Real Estate Services Department - Project Management (RESD-PM) to proceed with the construction of the Fuel Tank Infrastructure Phase III Project located in Victorville. The Project Scope is to install two 10,000-gallon fuel tanks, one diesel fuel, and one unleaded fuel, including a new generator adjacent to the High Desert Fleet Services Center to serve County employees that work in and the around the High Desert area.
The California Environmental Quality Act (CEQA) Guidelines require an environmental study be prepared for the Project. On August 22, 2017 (Item No. 49), the Board of Supervisors (Board) adopted the Initial Study and Mitigated Negative Declaration (IS/MND) for the High Desert Fleet Service Center Project, and directed the Clerk of the Board to file and post the Notice of Determination as required under CEQA. On July 13, 2021 (Item No. 43), the Board approved an addendum to the IS/MND for the High Desert Fleet Service Center Project and directed the Clerk of the Board to re-file and post the Notice of Determination as required by CEQA.
This Project is consistent with County Administrative Office approved CIP Request No. 20-030.
PROCUREMENT
On July 13, 2021 (Item No. 43), the Board authorized RESD-PM to advertise for competitive bids for the Project. RESD-PM advertised for bids in the Daily Press on July 16, 2021, and on the County Electronic Procurement Network (ePro). On July 27, 2021, 11 contractors attended a mandatory job walk. On August 19, 2021, Addendum No. 1 was issued, which included revising the bid-opening date from Tuesday, August 24, 2021 at 2:00 p.m. to Wednesday, September 15, 2021 at 10:00 a.m. On September 14, 2021, Addendum No. 2 was issued, which included answers to questions submitted by bidders, revised the bid opening date from Wednesday, September 15, 2021 at 10:00 a.m. to Thursday, September 23, 2021 at 10:00 a.m., provided a revised Bid Proposal and provided revised Construction Sheets - C0.10, C0.20, C1.10, C2.10, C2.12, and S1.10.
On September 23, 2021, the following six bids were received:
|
Name |
Location |
Bid |
|
Hamel Contracting, Inc. |
Murrieta, Ca |
$680,008 |
|
Birdgroup Construction |
Rancho Cucamonga, Ca |
$908,758 |
|
Dalke & Sons Construction, Inc. |
Riverside, Ca |
$913,480 |
|
R.E. Chaffee Construction, Inc. |
Wrightwood, Ca |
$1,022,000 |
|
Cornerstone Renovations, Inc. |
Rancho Cucamonga, Ca |
$1,093,800 |
|
Air & Lube Systems, Inc. |
Sacramento Ca, |
$1,139,930 |
RESD-PM recommends the Board award the construction contract to Hamel Contracting, Inc., the lowest responsive and responsible bidder.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Katherine Hardy, Deputy County Counsel, 387-5455) on October 6, 2021; Fleet Management (Ron Lindsey, Director, 387-7870) October 26, 2021; Real Estate Services - Fiscal (Mark Coombs, Accountant III, 387-4465) on October 26, 2021; Purchasing Department (Bruce Cole, Supervising Buyer, 387-2464) on November 3, 2021; Real Estate Services - Project Management (Kevin Ryan, Assistant Director, 387-5000) on November 10, 2021; Real Estate Services Department (Jennifer Costa, Assistant Director, 387-5380) on November 10, 2021; Finance (Wen Mai, Principal Administrative Analyst, 387-4020) on November 15, 2021; and County Finance and Administration (Matthew Erickson, County Chief Financial Officer, 387-5423) on November 19, 2021.
(BL: 361-7215)