REPORT/RECOMMENDATION TO THE BOARD OF DIRECTORS
OF SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT
AND RECORD OF ACTION
April 8, 2025
FROM
DAN MUNSEY, Fire Chief/Fire Warden, San Bernardino County Fire Protection District
SUBJECT
Title
Amendment to Agreement with the California Governor’s Office of Emergency Services for Hazardous Materials Response Training Reimbursement
End
RECOMMENDATION(S)
Recommendation
Acting as the governing body of the San Bernardino County Fire Protection District, approve Amendment No. 4 to Agreement No. 21-826 with the California Governor’s Office of Emergency Services for costs pertaining to San Bernardino County Fire Protection District employees attending Regional Hazardous Materials Response Training, increasing the reimbursement amount by $50,000, from $200,000 to $250,000, and updating the following sections of the agreement: Exhibit A − Statement of Work, Section 9 − Problem Escalation, Section 11 − Authorized Representatives, and Exhibit C − General Terms and Conditions, with no change to the total term of October 1, 2021, through June 30, 2026.
(Presenter: Dan Munsey, Fire Chief/Fire Warden, 387-5779)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of Amendment No. 4 to Agreement No. 21-826 (Agreement) will not result in the use of Discretionary General Funding (Net County Cost). The California Governor’s Office of Emergency Services (CalOES) will reimburse San Bernardino County Fire Protection District (SBCFPD) for staff time costs to attend training related to the Regional Hazardous Materials Response Program. Amendment No. 4 to the Agreement with CalOES increases the reimbursement amount by $50,000, from $200,000 to $250,000. No budget adjustments are requested at this time but will be presented to the Board of Directors (Board) for approval at a future date, if necessary.
BACKGROUND INFORMATION
On November 16, 2021 (Item No. 70), the Board approved the Agreement with CalOES in the not-to-exceed amount of $75,000 which allows SBCFPD to receive reimbursement for training costs as needed to certify SBCFPD staff and maintain the sustainability of the Type II Hazardous Materials Response Team through June 30, 2024.
On September 27, 2022 (Item No. 75), the Board approved Amendment No. 1 to the Agreement increasing the reimbursement amount from CalOES by $75,000, from $75,000 to $150,000, to allow additional SBCFPD staff to attend training to respond to multiple types of hazardous material incidents and manage and mitigate hazardous situations.
On December 5, 2023 (Item No. 69), the Board approved Amendment No. 2 to the Agreement increasing the reimbursement amount from CalOES by $50,000, from $150,000 to $200,000, to allow additional SBCFPD staff to attend training to respond to multiple types of hazardous material incidents.
On June 25, 2024 (Item No. 130), the Board approved Amendment No. 3 to the Agreement extending the term for two additional years, from June 30, 2024, through June 30, 2026, to allow for additional training of SBCFPD staff in order to respond to multiple types of hazardous material incidents.
Approval of Amendment No. 4 to the Agreement will increase the reimbursement amount from CalOES by $50,000, from $200,000 to $250,000, and update the following sections of the Agreement: Exhibit A − Statement of Work, reflecting the increased budgeted amount; Section 9 − Problem Escalation, updating CalOES contact information; Section 11 − Authorized Representatives, updating the CalOES contact; and Exhibit C − General Terms and Conditions, revised by CalOES to the newest version effective February 2025. The agreement term remains through June 30, 2026.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Rick Luczak, Deputy County Counsel, 387-5455) on March 17, 2025; Finance (Ivan Ramirez, Administrative Analyst, 387-4020) on March 18, 2025; and County Finance and Administration (Valerie Clay, Deputy Executive Officer, 387-5423) on March 18, 2025.