REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
July 13, 2021
FROM
PATRICK SCALZITTI, Interim Director, Purchasing
SUBJECT
Title
Amendment to Countywide Emergency Environmental Remediation and Restoration Services Contract
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 1, effective July 14, 2021, to Contract No. 20-685 with Belfor USA Group, Inc. for the provision of emergency environmental remediation and restoration services to update pricing on the Attachment C - Pricing Sheet, with no other changes to the contract or the contract term of September 1, 2020 through August 25, 2025.
(Presenter: Patrick Scalzitti, Interim Director, 387-2073)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
This item will not result in the use of additional Discretionary General Funding (Net County Cost). The cost for emergency remediation and restoration services is based on an hourly rate and may not exceed $60,000 per project. Impact on individual department budgets is based upon need for services, and departments that require Emergency Environmental Remediation and Restoration Services are responsible for ensuring adequate funding in their current and future budgets. The County’s average annual expenditure for these services is approximately $295,000 per year.
BACKGROUND INFORMATION
The recommended amendment to the contract will update pricing and allow County departments and agencies to continue to access a qualified, California licensed and insured company to provide emergency environmental remediation and restoration services, on an as needed basis. On Tuesday, August 25, 2020 (Item No. 47), as the result of a successful procurement, the Board of Supervisors (Board) approved Contract No. 20-685 with Belfor USA Group, Inc. (Belfor) for the provision of emergency environmental remediation and restoration services. Starting in September 2020, several departments accessed services under this Contract. Upon receiving invoices, a discrepancy was noted between the invoiced hourly rate and the amount listed in the Contract’s approved Pricing Sheet (Attachment C). It was discovered that the rates listed in Attachment C did not include pricing for projects requiring the payment of prevailing wages as required by the Contract.
The County negotiated a revised Pricing Sheet with Belfor, reflecting increased rates applicable to projects requiring the payment of prevailing wages. These revised rates are still below the rates submitted by other proposers described below. The revised Pricing Sheet reflects an increase in rates ranging from 11% to 36%, with the exception of two positions requiring specialized certification from CAL/OSHA. Belfor has agreed to correct invoices provided prior to July 13, 2021 to reflect the hourly rates as originally listed in Attachment C, and approved by the Board. There are no other changes to the Contract.
PROCUREMENT
On June 25, 2019, Request for Proposals (RFP) AGENCY19-PURC-3350 was released to select a vendor to provide emergency environmental remediation and restoration services. Four proposals were received by the submittal deadline and evaluated by a team comprised of employees from Facilities Management, Real Estate Services, Arrowhead Regional Medical Center, and the Department of Behavioral Health. Proposals were evaluated based on one or more of the following: qualifications and experience, technical and functional review, and cost. Among the following four proposers, Belfor, was determined to best meet the needs of the County, and ranked the highest.
|
Proposer |
Location |
|
American Technologies, Inc. |
Riverside, CA |
|
Belfor Group USA, Inc. |
Riverside, CA |
|
Paul Davis Restoration of the Inland Empire |
Corona, CA |
|
Restoration Services of the Inland Empire |
Loma Linda, CA |
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Kristina Robb, Supervising Deputy County Counsel, 387-5455) on June 22, 2021; Arrowhead Regional Medical Center (Jonathan Hall, Hospital Facilities Operations Manager, 580-1108) on June 25, 2021; Facilities Management, (Bill Ogg, Deputy Director, 387-2244) on June 21, 2021; Risk Management, (Victor Tordesillas, Interim Director, 387-5564) on June 25, 2021; Finance (Joon Cho, Administrative Analyst, 387-5402) on June 23, 2021; and County Finance and Administration (Kelly Welty, Deputy Executive Officer, 387-4376) on June 24, 2021.