REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
January 24, 2023
FROM
SHANNON D. DICUS, Sheriff/Coroner/Public Administrator
SUBJECT
Title
Declare Hughes 369E Helicopter as Surplus and Authorize Sale
End
RECOMMENDATION(S)
Recommendation
1. Declare the 1985 Hughes 369E Helicopter, Serial No. 0037E (Registration No. N808SB), Equipment No. 255846, which is fully depreciated, as surplus fixed asset equipment that no longer meets the County’s needs.
2. Authorize the Purchasing Agent to conduct a surplus sale or utilize an aircraft broker to determine a fair market value and sell the fixed asset referenced in Recommendation No. 1.
3. Authorize the Purchasing Agent to deposit the proceeds from the sale of the fixed asset referenced in Recommendation No. 1 to the County’s Asset Replacement Reserve.
(Presenter: Kelly Welty, Chief Deputy Director, 387-0640)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
The Purchasing Agent will deposit the proceeds from the sale of the fully depreciated helicopter, depending on the actual selling price, into the County’s Asset Replacement Reserve.
BACKGROUND INFORMATION
The Sheriff’s Aviation Division currently operates six Airbus H125 (Astar) helicopters and three Bell medium helicopters. These helicopters perform firefighting, patrol, search and rescue, and specialized law enforcement missions throughout the County and surrounding areas, including partner agencies.
On November 28, 1995 (Item No. 21), the Board of Supervisors (Board) declared as surplus and approved the transfer of five helicopters previously received from the Federal Excess Property Disposal System to Arrow Falcon Exporters, Inc. (AFE), that due to the changes in public law and the Federal Aviation Administration (FAA) regulations, were considered unusable for the original intended use. In exchange for those aircrafts, the County received from AFE one 1985 Hughes 369E Helicopter (Unit) and maintenance services for that aircraft. Soon after, the Unit was deployed as the Sheriff/Coroner/Public Administrator’s (Department) primary patrol helicopter. Over a decade ago, it transitioned to a training aircraft for new pilots and due to its age, advances in technology and different type of helicopters currently in use, is now considered obsolete by the Department. Approval of this item will declare the Unit as surplus to the County.
PROCUREMENT
Approval of this item will declare the fixed asset listed in Recommendation No. 1 as surplus to the County’s needs. Due to the highly specialized nature of the fixed asset and the market to sell such assets for the highest possible value, disposition will not be handled through standard auction contracts. The County Code of Ordinances permits the Purchasing Agent to consign the equipment with a broker or to negotiate directly with a single identified buyer.
County Policy 12-18 requires property with an estimated value of $10,000 or more be declared surplus by the Board. Further, County Policy 12-18 Standard Practice 1 requires the Purchasing Agent to initiate action to move property as designated in the agenda item, or to arrange for disposition.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Richard D. Luczak, Deputy County Counsel, 387-5455) on December 13, 2022; Purchasing (Dewayne Ford, Administration & Operations Manager, 387-2072) on December 27, 2022; Finance (Erika Rodarte, Administrative Analyst, 387-4919) on January 5, 2023; and County Finance and Administration (Robert Saldana, Deputy Executive Officer, 387-5423) on January 9, 2023.