REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
June 2, 2020
FROM
BOB DUTTON, Assessor-Recorder-County Clerk
SUBJECT
Title
Amendment to Contract with US Imaging, Inc. for Micrographics, Film Conversion, and Indexing Services
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 1 to Agreement No. 19-381 with US Imaging, Inc. for micrographics, film conversion, and indexing services increasing the original contract amount of $1,500,000 by $3,200,000 for a total contract amount of $4,700,000 with no change to the contract terms and contract period of July 1, 2019 through June 30, 2022.
(Presenter: Bob Dutton, Assessor-Recorder-County Clerk, 382-3207)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost) as the amendment amount of $3,200,000 will be funded by revenue in the Assessor-Recorder-County Clerk's (ARC) Modernization Special Revenue Fund. This fund receives revenue generated by fees charged for recording documents. The estimated total cost for this contract amendment is not to exceed $3,200,000, with projected annual expenditures as follows:
Cost Center
Applicable Services
FY2019-20
FY2020-21
FY2021-22
3110002340
Recorder Micrographics, Film Conversion, and Indexing
$649,500
$1,550,000
$1,000,500
The recommended amendment to Agreement No. 19-381 would increase the original contract amount of $1,500,000 by $3,200,000, bringing the total contract amount to $4,700,000. Adequate appropriation and revenue have been included in ARC's 2019-20 Modernization (3110002340) budget and will be included in future recommended ARC Modernization (3110002340) budgets.
BACKGROUND INFORMATION
On June 11, 2019 (Item No. 14), the Board of Supervisors approved Agreement No...
Click here for full text