REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
June 23, 2020
FROM
Laurie Rozko, Director, Purchasing Department
SUBJECT
Title
Contract Amendments for Copiers and Multi-function Office Machines
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 3 to extend the following contracts for rental, purchase and maintenance of copiers and multi-function office machines, at fixed rates, from July 1, 2020 through June 30, 2021:
1. Advanced Copy Systems
2. Advanced Imaging Solution, AIS
3. Burtronics
4. Canon Solutions America
5. Cell Business Equipment, CBE
6. Konica Minolta
7. Toshiba America
8. Xerox Corp.
(Presenter: Laurie Rozko, Director, 387-2074)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). Departments that require copiers and office machines are responsible for ensuring there is adequate funding in their respective adopted and future budgets. The impact on each departmental budget is dependent upon its copier and office machine needs.
The majority of departments rent copiers, and rentals include service, parts and consumable supplies other than paper. Because the dates vary for each copier rental term, individual contracts are established in SAP for each rental payment schedule. Should a department expect to spend more than $100,000 in any 12-month period, the department will seek Board of Supervisors approval. Cumulative countywide expenditures are currently estimated at $390,000 per year.
BACKGROUND INFORMATION
Approval of this item will extend the contracts for a sixth year and continue to provide departments with a complete selection of copier and office machine brands and models, with rental and purchase options through June...
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